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PDF Converter Services 6.0 – Cross conversion between file formats

Posted at: 18:19 on 15 June 2012 by Muhimbi

PDFConverterServicesBox4_thumb3Earlier today we released version 6.0 of the PDF Converter for SharePoint, which ships with an improved version of our popular PDF Conversion engine. As always we are  also releasing an update to the standalone version of the Muhimbi PDF Converter Services, which includes all new functionality and fixes including the new ability to cross-convert file types (xls to xlsx, docx to doc, xls to doc etc) and even InfoPath to Word, Excel, HTML and PDF.

A quick introduction for those not familiar with the product: The Muhimbi PDF Converter Services is an ‘on premises’ server based SDK that allows software developers to convert typical Office files to PDF format using a robust, scalable but friendly Web Services interface from Java and .NET based solutions. It supports a large number of file types including MS-Office and ODF file formats as well as HTML, MSG (email) AutoCAD and Image based files and is used by some of the largest organisations in the world for mission critical document conversions. In addition to converting documents the product ships with a sophisticated watermarking engine, PDF Splitting and Merging facilities and the ability to secure PDF files. A separate SharePoint specific version is available as well.


Transformation-Matrix
Cross-convert between file types.

The main changes in the new version are as follows:

1678 CAD Fix Problem with line wrapping
1707 CAD Improvement Add support for custom SHX Fonts
1710 Conversion New Support JPEG extension in addition to the existing JPG extension
1727 Conversion New Add support for WordPerfect files
1615 Documentation New Document advanced deployment scenarios
1685 HTML Fix HTML to PDF Rendering Errors
1510 HTML Fix Watermarking PDF Files converted from HTML fails
1577 HTML Fix HTML to PDF Conversion fails for certain sites, especially when used with IE9
1625 HTML Improvement Output is a non-searchable Bitmap on IE9 systems
1684 HTML Improvement Improve stability of SharePoint 2010 HTML conversion
1743 HTML Improvement Add support for HTML page breaks
1691 InfoPath Fix Invalid character in a Base-64 string.
1718 InfoPath Fix XML files pointing to a local XSN path using file:// cause an error
1699 InfoPath Improvement InfoPath 2010 stability improvements
1701 Merging Fix Error while merging files with existing bookmarks
1686 Merging Fix PDF Bookmarks for attachments are no longer generated in some cases.
1737 Merging New Cannot merge signed documents
1674 MSG Fix NullReferenceException: Object reference not set to an instance of an object.
1676 MSG Fix CFFileFormatException: Invalid OLE structured storage file
1672 PDF Fix Namespace prefix 'pdf' is not defined
1525 PDF/A Fix PDF/A Rastered pages do not show in Acrobat reader
1692 Security Improvement Make PDF Encryption configurable between 40, 128 and 256 bit
1669 Splitting Fix Automatic 'parameter insertion' when splitting PDF does not work when a formatter is specified
1726 Watermarking Fix Error117 when opening certain watermarked files in Adobe Acrobat
1677 Watermarking Fix Cannot add watermarks to some scanned PDF files
1689 Web Service New Extend Web Services interface / underlying framework to allow files to be converter to formats other than MS-Word
1714 Word Fix COM Exception when converting certain MS-Word files
1597 Word Improvement Support legacy word (.doc) files with DIPs

 
For more information check out the following resources:


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Download your free trial here (12MB). .

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PDF Converter for SharePoint 6.0 – Cross conversion & Secure-On-Open

Posted at: 10:40 on by Muhimbi

PDFBox5

Ever since the 5.2 release at the end of January, we have been working overtime to finalise the next major release, the Muhimbi PDF Converter for SharePoint version 6.0. Congratulations to the entire team for this amazing milestone.

The list of new features and improvements is considerable but the main ones are as follows:

For those not familiar with the product, the PDF Converter for SharePoint is a lightweight solution that allows end-users to watermark, merge, split, secure and convert common document types - including InfoPath, AutoCAD, MSG (email) MS-Office, HTML and images - to PDF as well as other formats from within SharePoint using a friendly user interface, workflows or a web service call without the need to install any client side software or Adobe Acrobat. It integrates at a deep level with SharePoint and leverages facilities such as the Audit log, Nintex Workflow, localisation, security and tracing. It runs on WSS 3, MOSS as well as SharePoint 2010 and is available in English, German, Dutch, French, Traditional Chinese and Japanese. For detailed information check out the product page. 

Cross-Conversion Matrix
Cross convert between document types.

 
In addition to the changes listed above, some of the main changes in the new version are as follows:

1678 CAD Fix Problem with line wrapping
1707 CAD Improvement Add support for custom SHX Fonts
1719 Conversion Fix Suspected bug with Host named site collection
1730 Conversion Improvement Make skipping of PDF files optional when using the SharePoint Conversion UI
1710 Conversion New Support JPEG extension in addition to the existing JPG extension
1727 Conversion New Add support for WordPerfect files
1615 Documentation New Document advanced deployment scenarios
1685 HTML Fix HTML to PDF Rendering Errors
1510 HTML Fix Watermarking PDF Files converted from HTML fails
1577 HTML Fix HTML to PDF Conversion fails for certain sites, especially when used with IE9
1625 HTML Improvement Output is a non-searchable Bitmap on IE9 systems
1684 HTML Improvement Improve stability of SharePoint 2010 HTML conversion
1743 HTML Improvement Add support for HTML page breaks
1691 InfoPath Fix Invalid character in a Base-64 string.
1718 InfoPath Fix XML files pointing to a local XSN path using file:// cause an error
1699 InfoPath Improvement InfoPath 2010 stability improvements
1701 Merging Fix Error while merging files with existing bookmarks
1686 Merging Fix PDF Bookmarks for attachments are no longer generated in some cases.
1623 Merging Improvement Allow different default custom sort order to be specified in Merge screen
1737 Merging New Cannot merge signed documents
1674 MSG Fix NullReferenceException: Object reference not set to an instance of an object.
1676 MSG Fix CFFileFormatException: Invalid OLE structured storage file
1697 Nintex WF New Create Nintex activity for converting to non-PDF files
1733 Nintex WF New Create Nintex version of Copy Meta Data workflow activity
1672 PDF Fix Namespace prefix 'pdf' is not defined
1525 PDF/A Fix PDF/A Rastered pages do not show in Acrobat reader
1692 Security Improvement Make PDF Encryption configurable between 40, 128 and 256 bit
1322 Security New Add support for 'Secure PDF on open'
1728 Setup Fix install.cmd cannot find the WSP file on a small number of systems
1754 Setup Fix Investigate common WSP deployment message on SP2007
1669 Splitting Fix Automatic 'parameter insertion' when splitting PDF does not work when a formatter is specified
1726 Watermarking Fix Error117 when opening certain watermarked files in Adobe Acrobat
1677 Watermarking Fix Cannot add watermarks to some scanned PDF files
1689 Web Service New Extend Web Services interface / underlying framework to allow files to be converter to formats other than MS-Word
1714 Word Fix COM Exception when converting certain MS-Word files
1597 Word Improvement Support legacy word (.doc) files with DIPs
1693 Workflow Fix String.Format required parameter missing in CreateMergeSource
1695 Workflow Improvement Add support for paths to historical documents to the 'Merge' workflow activity
1670 Workflow Improvement Make SharePoint Designer and Nintex workflow activities compatible with List based workflows
1572 Workflow Improvement Merge and HTML Conversion activity should work with Site Workflows as well
508 Workflow New Create workflow activity that converts to formats other than PDF
1690 Workflow New New SharePoint Designer Workflow Activity to convert to non PDF Output
1185 Workflow New Workflow Activity: Copy meta data


For more information check out the following resources:


As always, feel free to contact us using Twitter, our Blog, regular email or subscribe to our newsletter.

Download your free trial here (17MB). .

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Copy Meta-Data and set content types using Nintex workflow

Posted at: 18:20 on 06 June 2012 by Muhimbi

Nintex-logo5_thumb1_thumb3It is no great secret that we are big fans of Nintex Workflow. In our opinion, other than naturally our own products, it is the single best value-add for any SharePoint environment. Seriously…. it is awesome.

As we are such big fans we make sure that all our regular SharePoint Designer Workflow Activities are also available for use in Nintex Workflow 2007 and 2010, including the recently introduced Copy Meta-Data activity. Similar to all other Nintex Activities provided by Muhimbi, the Copy Meta-Data activity integrates with Nintex Workflow at a deep level. It supports SharePoint 2007 as well as 2010, allows errors to be handled and even supports integration with Nintex’ iterators to deal with multiple items and loops. For a comprehensive example and details about how to enable Nintex Workflow integration see this blog post that discusses our generic Nintex PDF Conversion activity.

From a very high level the functionality is as follows:

  • Standalone Workflow Activity that can be used in combination with any of Muhimbi’s Workflow Activities, or without them.
  • Copy all meta-data or only selected fields.
  • Copy meta-data to files in different folders or site collections.
  • Change the content type to either the source file’s, destination file’s, the default content type for the library or a specific named content type. 
  • Copy content of Author, Created and Modified fields by explicitly specifying these field names. This information is not copied when the default ‘copy all fields’ option is enabled. It is not possible to copy the Editor field as that is always overwritten by the workflow. Please note that this functionality requires the PDF Converter version 8.0 or newer.
     

Copy-meta-data---CombinedCopy Meta-Data and Set Content Types using Nintex Workflow 2007 and 2010

 
Building a full example workflow is out of the scope of this post as it is relatively simple. For details see our generic PDF Conversion for Nintex Workflow example. The fields supported by this Workflow Activity are as follows:

  • Target Path: Enter the path of the target file to copy meta-data to, either:
    - Leave empty to use the same directory as the source file.
    - A relative path to a sub site / document library / folder.
    - An absolute path to a different site collection.
    Please make sure the path does not include the host name, e.g. ‘http://your site/…’.  More details about specifying paths can be found here.
  • Target File Name: The name of the file to copy the meta-data to. Leave empty to use the source file, which can be useful if you just wish to set the content type of a file.
  • Copy these fields:  By default the content of all fields is copied to the destination file. However, if you wish to copy only specific fields then the field names can be specified in this list. You can separate fields using line breaks, ‘,’ or ‘;’ and you can use both internal and display field names.
  • Set Content type: While copying meta-data you have full control over the content type of the destination file. The following options can be specified:
    • (source): The content type of the source file is copied to the destination file. Please include the round brackets.
    • (target): The content type of the destination file is not modified and remains what it was before the copy operation. Please include the round brackets.
    • (default): The default content type for the document library is applied to the destination file. Please include the round brackets.
    • Name of Content type: The destination file is set to a specific, named, content type. Please do not use round brackets around the name of the content type.
  • Out List ID: If you wish to carry out further actions on the target file, e.g. perform a check-in, then you can optionally write the ID of the List that holds the target file to a workflow variable of type String.
  • Out List Item ID: Similarly to Out List ID, the Item ID of the target file can optionally be written to a workflow variable of type Item ID (in SharePoint 2007) or Integer (in SharePoint 2010).
  • Source List ID & List Item: The item that triggered the workflow is used as the source item by default. You can optionally specify the ID of a different List and List Item using workflow variables. Please use the same data types as used by Out List ID and Out List Item ID.
  • Error Handling: Similar to the way some of Nintex’ own Workflow Activities allow errors to be captured and evaluated by subsequent actions, all of Muhimbi’s Workflow Activities allow the same. By default this facility is disabled meaning that any error terminates the workflow.

 
Similar to our other Workflow Activities, this new Copy Meta-Data facility is both simple and powerful and works in SharePoint 2007 as well as 2010. In order to use is you need to be running the Muhimbi PDF Converter for SharePoint, version 6.0 or later.

 
For more details about using PDF Converter for SharePoint in combination with Nintex Workflow, see:




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