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PDF Converter Services 8.1 - Maintenance Release

Posted at: 1:57 PM on 27 May 2016 by Muhimbi

PDFConverterServicesBox4_thumb3

Similarly to the SharePoint version released yesterday, today’s release of the Muhimbi PDF Converter Services is a small, but important, upgrade that solves a number of bugs and introduces some refinements.

A quick introduction for those not familiar with the product: The Muhimbi PDF Converter Services is an ‘on premises’ server based SDK that allows software developers to convert typical Office files to PDF format using a robust, scalable but friendly Web Services interface from Java, .NET, Ruby & PHP based solutions. It supports a large number of file types including MS-Office and ODF file formats as well as HTML, MSG (email), EML, AutoCAD and Image based files and is used by some of the largest organisations in the world for mission critical document conversions. In addition to converting documents the product ships with a sophisticated watermarking engine, PDF Splitting and Merging facilities, an OCR facility and the ability to secure PDF files. A separate SharePoint specific version is available as well.


Some of the main changes and additions in the new version are as follows:

2619 CAD New CAD Converter - Add configurable search folder to search for X-Refs
2616 Merging Fix Bookmarks break when merging certain, existing, PDF files
2622 Merging Fix Some pages are ignored when merging certain pre-existing PDF files
2423 MSG Fix 'TO' shows garbled content when using 'Name and Address' for certain emails
2630 MSG Fix Extra RTF control codes in generated PDF for certain emails
2775 MSG Fix Information missing in certain emails
2578 OCR Fix PDFs that show correctly, but are internally rotated, are not OCRed correctly
2682 OCR Fix Some PDFs error in Acrobat after OCR
2700 OCR Fix OCR Concurrency issue under extreme load
2461 Other Improvement Improve support for Office 2016
2585 Other Improvement Improve setting of default printers
2500 Setup Fix ‘Back' button does not work on 'Select the license file' screen
2501 Setup Fix Leaving domain name empty is allowed, but fails later
2611 Setup Fix Folders within 'systemprofile' are not created on some systems.
2690 Setup Fix Error while installing - service does not start and times-out
2787 Setup Fix Fix URL for downloading external dependencies
2589 Setup Improvement Removing backup files' sometimes takes a very long time.
2593 Setup Improvement Improve internet connectivity test
2606 Setup Improvement Exceptions from external actions are not logged
2610 Setup Improvement Set the hostname in the config file to be the FQDN
2620 Setup Improvement Add local admin check in installer
2632 Setup Improvement Review and update unattended installer
2594 Setup New Validation screen does not detect Office 2016

 

For more information check out the following resources:


As always, feel free to contact us using Twitter, our Blog, regular email or subscribe to our newsletter.

Download your free trial here (53MB). .

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PDF Converter for SharePoint 8.1 - Maintenance Release

Posted at: 4:06 PM on 26 May 2016 by Muhimbi

PDFBox5

Unlike the major 8.0 version released at the end of 2015, today’s release of the Muhimbi PDF Converter for SharePoint is much smaller, nicer, gentler. This maintenance release does not come with many new features, but it contains some important fixes and refinements, which are just as important.

For those not familiar with the product, the PDF Converter for SharePoint is a lightweight solution that allows end-users to merge, split, watermark, secure, OCR and convert common document types - including InfoPath, AutoCAD, MSG (email) MS-Office, HTML and images - to PDF as well as other formats from within SharePoint using a friendly user interface, workflows or a web service call without the need to install any client side software or Adobe Acrobat. It integrates at a deep level with SharePoint and leverages facilities such as the Audit log, Nintex Workflow, K2 blackpearl, localisation, security and tracing. It runs on SharePoint 2007, 2010, 2013 & SharePoint Online and is available in English, German, Dutch, French, Traditional Chinese and Japanese. For detailed information check out the product page.


When upgrading from an older (pre 8.0) release, read
this Knowledge Base article first.


Some of the main changes and additions in the new version are as follows:

2619 CAD New CAD Converter - Add configurable search folder to search for X-Refs
2616 Merging Fix Bookmarks break when merging certain, existing, PDF files
2622 Merging Fix Some pages are ignored when merging certain pre-existing PDF files
2675 meta-data Fix Problem when copying meta-data when Enterprise Keyword is enabled on list.
2423 MSG Fix 'TO' shows garbled content when using 'Name and Address' for certain emails
2630 MSG Fix Extra RTF control codes in generated PDF for certain emails
2775 MSG Fix Information missing in certain emails
2578 OCR Fix PDFs that show correctly, but are internally rotated, are not OCRed correctly
2682 OCR Fix Some PDFs error in Acrobat after OCR
2700 OCR Fix OCR Concurrency issue under extreme load
2461 Other Improvement Improve support for Office 2016
2585 Other Improvement Improve setting of default printers
2500 Setup Fix ‘Back' button does not work on 'Select the license file' screen
2501 Setup Fix Leaving domain name empty is allowed, but fails later
2588 Setup Fix Lookup of central admin site fails on certain systems.
2590 Setup Fix Event log entry “muhimbi.licensing.wsp does not exist in the solution store”, but is installed correctly.
2611 Setup Fix Folders within 'systemprofile' are not created on some systems.
2690 Setup Fix Error while installing - service does not start and times-out
2787 Setup Fix Fix URL for downloading external dependencies
2589 Setup Improvement Removing backup files' sometimes takes a very long time.
2593 Setup Improvement Improve internet connectivity test
2605 Setup Improvement Show an alert message if user is not a SharePoint admin
2606 Setup Improvement Exceptions from external actions are not logged
2610 Setup Improvement Set the hostname in the config file and central admin to be the FQDN
2620 Setup Improvement Add local admin check in installer
2632 Setup Improvement Review and update unattended installer
2716 Setup Improvement Change the way SharePoint is detected by installer
2594 Setup New Validation screen does not detect Office 2016
2600 UI Fix Merge screen - bookmarks dropdown value set as '--Empty--' after some post backs
2601 UI Fix Site collection Watermark settings screen does not return to previous page upon submittal
2662 UI Fix Real-time watermarking - page ignores control width when watermark options are disabled
2599 Watermarking Fix Watermark on open - Changes to inherited settings are not applied automatically
2719 Watermarking Fix Real-time watermarking does not work when settings enabled using PowerShell and when using Arabian fonts
2721 Watermarking Fix Set RTF watermark using PowerShell does not work
2618 Workflow Fix Workflow Manager actions - The page you selected contains a list that does not exist.
2624 Workflow Fix Workflow Manager actions - ListID parameter does not create local variable automatically
2546 Workflow Improvement Update changes made to the SPO version of web service and WF actions to its counter-part in On-Prem
2609 Workflow New Add 'DocumentStartPage' option to Workflow Activities
2726 Workflow New Add support for the new QR code watermark activity for workflow manager


For more information check out the following resources:


As always, feel free to contact us using Twitter, our Blog, regular email or subscribe to our newsletter.

Download your free trial here (61MB). .

.

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Converting Formotus mobile forms to PDF using the PDF Converter for SharePoint

Posted at: 3:42 PM on 15 February 2016 by Muhimbi

Formotus-logo-sq-tag-640One of the more popular uses of the Muhimbi PDF Converter for SharePoint Online is the ability to convert InfoPath and Forms Services forms to PDF, something that is particularly topical since Microsoft announced that InfoPath 2013 has reached its end-of-life and will not be developed further.

Shortly after making the original announcement, in a particularly packed session at the 2014 SharePoint Conference in Las Vegas, Microsoft advised customers to switch to third party products as a replacement for InfoPath. One of the third parties Microsoft recommended is the topic of today’s post, Formotus.

 

The main take away as far as Formotus is concerned is that it is developed by some of the original members of Microsoft’s InfoPath team and that it is compatible with InfoPath making it relatively easy to migrate. As a result Muhimbi’s range of PDF Conversion products can convert forms generated with Formotus without problem. As far as our software is concerned all it sees is InfoPath forms. No need to make any changes, you can start using it immediately, something that quite a few of our customers have already started doing.

To learn more about Formotus including mobile and offline use, integration with mobile device cameras, GPS and other sensors, see the Features page on the Formotus website.

Although Formotus is compatible with InfoPath, it provides a number of facilities that are not part of the original InfoPath platform. The majority of these facilities are supported by the Muhimbi PDF Converter with a few small exceptions. A full list can be found below:

 

Supported

  • Client independent: Forms can be converted regardless of the source platform (iOS, Android, Windows, Web)
  • Dynamic view selection: Views intended for data entry are rarely suitable for printing and PDF Conversion. Muhimbi’s standard view selection facilities are fully supported:
  • Attachments: Any attachments present on the views that are being converted can automatically be converted and attached to the generated PDF. Although at the time of writing Formotus does not yet support file attachments.
  • Conversion of photos: A key reason to implement Formotus is to use it as a mobile data capture solution. It is not unusual for these scenarios to include the capturing of photos, which are converted in high resolution by our software.
  • Ink Control: Capture signatures and diagrams on a background image chosen by the form designer.
  • Annotation Control: Camera meets ink - Capture handwriting on a snapped photo or on an image inserted by the mobile user.
  • Location Control: Capture the location of the mobile device using GPS or other available methods.
  • Photo Location Control: Camera Control augmented with location and compass direction info.
  • Annotation Location Control: Annotation Control augmented with location and compass direction info.
  • Map Control: Embed a map of the current location into the form for submission.
  • Device Info Control: Capture identifying information about the mobile device such as phone number and OS.
  • Barcode Control: Read barcodes and QF codes into a form from the device's camera.
  • Form Version Control: Display the version number of the underlying InfoPath form template.
  • Device Info Control: Capture identifying information about the mobile device such as phone number and OS.
  • Copy meta-data: Similar to InfoPath, Formotus’ fields can be promoted to the SharePoint library. The Muhimbi PDF Converter can automatically copy these fields to the generated PDF file.

 

Not supported (on some platforms)

Formotus runs on all SharePoint versions including SharePoint Online, which has very clear security boundaries. As a result any functionality that relies on data that is not stored inside the InfoPath XML file cannot be accessed during conversion, including:

  • External Data connections
  • Custom Code
  • Rules
  • SharePoint List Connector Control: Update a SharePoint list from a repeating table in a form.
  • SharePoint Picture Control: Display a picture linked from a SharePoint picture library.
  • Excel Chart Control: Display a chart generated by Excel Services on SharePoint.

 
For on-premise deployments this behavior can be changed as those systems typically share the same security boundaries. For details see this Knowledge base article.

 

To summarize, as far as Muhimbi’s range of PDF Conversion products is concerned, Formotus is a drop-in replacement for InfoPath with some cool additional features. Getting started is easy, install the Muhimbi PDF Converter App from the SharePoint App Store (and optional workflow actions), create a free Formotus account and install a client on your Mobile Device (iOS, Android, Windows).

Once you are able to post forms to SharePoint Online you can add a basic workflow to automatically convert a form to PDF, watermark and secure it. For details see this brief video tutorial.

 

Any questions or feedback? Leave a comment below or contact our friendly support desk, we love to help.

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Add watermarks when files are opened or downloaded in SharePoint Online / Office 365

Posted at: 5:45 PM on 17 December 2015 by Muhimbi

confidentialOne of the more popular features of the on-premise version of the Muhimbi PDF Converter for SharePoint is the ability to add watermarks – including meta-data, ip-address, date/time information and user information – the moment a file is downloaded or opened. The file as it is sits in SharePoint remains untouched, but the file that is downloaded to the user includes the watermarks. At the same time the PDF file can be secured and encrypted to make sure the watermarks cannot be touched. For details about how this works for the on-premise version – largely identical to the online product – see this blog post.

Brilliant feature, quite often used for security / DRM-light purposes, but up until now only available for SharePoint on-premise as providing this functionality in SharePoint Online – which is a very restricted platform – has proven to be….well…..tricky.

Well, that ends today as we are happy to announce a preview version of this functionality for the PDF Converter for SharePoint Online. Read on for details about how it works and how to enable it.

 

How it works

Before we go into further detail, let’s agree on a short name for this Feature as ‘Real Time Watermarking & Security when a file is accessed’ doesn’t roll off the tongue. Internally our team calls it ‘OnOpen’ as in something happens when a file is opened. So OnOpen it is, at least for the remainder of this post.

Once OnOpen is enabled (see the end of this post for details), whenever a PDF file is downloaded our software automatically adds any configured watermarks and security settings while the file is being sent to the user. It is up to the Site Administrators and List Owners to define these settings.

When OnOpen is first enabled on a site collection the settings are restricted by default. Site Collection Administrators will need to navigate to Site Settings / PDF Watermarking Settings (and/or PDF Security Settings) to specify the default settings and optionally specify if List Owners can override these settings.

WM-OnOpen-SiteSettings 
PDF Watermarking settings screen as opened from Site Settings.

 
Please note that by simply specifying this information at the Site Settings level, watermarks are NOT automatically enabled in the Site Collection’s Lists and Libraries. Although the default settings can be inherited from the Site Settings, it must be enabled on each Library or List manually and individually.

If there is no need to centrally control the content of the watermark and security settings then make sure the Allow overriding option is enabled. This makes it possible for the details to be specified manually on each list or library.

To either manually specify the settings at the List or Library level, or activate the centrally specified settings, navigate to the relevant list or library, and from the List / Library ribbon tab select Library Settings / List Settings. This screen contains two new entries,  PDF Watermarking Settings and PDF Security Settings, clicking the former shows the following screen.
 

WM-OnOpen-LibSettings 
PDF Watermarking settings screen as opened from Library Settings

 

This screen provides the option to inherit the centrally specified settings, or – if permitted – manually specify settings and an optional filter.

By default watermarks are applied for every PDF file that is opened, but by specifying a filter it is possible to narrow it down based on a file’s meta-data, which can be very powerful. E.g. apply a ‘DRAFT’ watermark when the document status is set as such and skip the watermark if the status is ‘Final’.

Although adding static watermarks that don’t change over time can be very useful, the same can be achieved using our workflow facilities that only apply the watermark once rather than every time the document is opened. The real power of the OnOpen facility comes from the ability to insert Meta-Data or Macros in a watermark. This allows such scenarios as:

  • Apply a watermark showing when the document was opened from SharePoint.
       Opened on '{LONG_DATE} / {LONG_TIME}' 
     
  • Include the name, login id and ip-number of the user who downloaded the document, a great security feature if a document shows up in a place it is not supposed to show up.
      Opened by '{LOGON_USER}' ({USER_NAME}) on '{LONG_DATE} / {LONG_TIME}' from IP '{REMOTE_ADDR}'
     
  • Include the Title, file name and last modified date in a document.
      Title: {Title}, File: {FileLeafRef}, Modified: {Modified}
     
  • Add hidden watermarks to a document. E.g. fully transparent text that is invisible to the user, but can be extracted at a later date in case a document is leaked or shared with an unauthorised party.
     
  • A mix of any of the above or any of the other meta-data fields and macros. A full list of Field codes and Macros can be found in this Knowledge Base article.

 

Finally, it is not just about watermarking as anyone with basic ‘Google search’ skills can download a simple PDF editor. To prevent users from modifying watermarks, and add additional layers of security by locking down printing and content copying, a Secure OnOpen facility is available as well.
 

Secure-OnOpen-ListSettingsApply Security when a file is opened


The concept is the same. Defaults can be specified at the Site Collection level, individual settings can then be enabled at the List or Library levels. Separate filters can be specified if needed. The available security settings are as follows:

  • Open Password: The user accessing the PDF file must know a specific password to open it.
  • Owner password: No password is needed to view the content, but all content is encrypted and any specified security options are locked down.
  • Security Options: Specify which option to lock down. The most popular ones are ‘Disable Printing’ and ‘Disable Content Copying’.

 

What happens when a document cannot be processed?

Although this facility is built upon an established and resilient platform, there are situations where a document cannot be processed. For example if the PDF is corrupt, already encrypted or the subscription has run out of monthly operations. It is important to decide up-front what to do in cases like this.

WM-Realtime-Settings

How the system deals with problematic situations can be configured using the PDF real-time settings link under Site Settings. The options are as follows:

  1. Show the original, unprocessed, document: For situations where watermarking or PDF security is a nice-to-have, but no show-stopper, you may want to choose this option, which will return the original document as if the OnOpen facility is not active at all.
  2. Block access to the original document: This option, which is the default, blocks access to the document if it cannot be processed. This is generally used in situations where the document MUST be processed before it is sent out, no exceptions.

 

 
How to enable

So, all in all a pretty cool feature, however it must be enabled by a Site Collection Administrator before it can be used. For details about how to do this see this Knowledge Base Article. Don’t forget to enable the Automatic PDF Processing App Feature after elevating the privileges, both steps are described in detail in the article.

 

Any questions or feedback? Have a look at the FAQ, leave a comment below or contact our friendly support desk.

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PDF Converter Services 8.0 - New InfoPath Converter & QR Code Watermarks

Posted at: 4:45 PM on 09 December 2015 by Muhimbi

PDFConverterServicesBox4_thumb3

We are happy to announce the new 8.0 release of the Muhimbi PDF Converter Services (New releases for the PDF Converter for SharePoint and PDF Converter for SharePoint Online are available as well) 

The number of new features and changes are considerable and include a completely overhauled InfoPath converter, a new setup experience, Support for SharePoint Online / Office 365 and much much more. 

The following blog posts provide more detail:

A quick introduction for those not familiar with the product: The Muhimbi PDF Converter Services is an ‘on premises’ server based SDK that allows software developers to convert typical Office files to PDF format using a robust, scalable but friendly Web Services interface from Java, .NET, Ruby & PHP based solutions. It supports a large number of file types including MS-Office and ODF file formats as well as HTML, MSG (email), EML, AutoCAD and Image based files and is used by some of the largest organisations in the world for mission critical document conversions. In addition to converting documents the product ships with a sophisticated watermarking engine, PDF Splitting and Merging facilities, an OCR facility and the ability to secure PDF files. A separate SharePoint specific version is available as well.

  Before--After_thumb3New InfoPath converter on the right (old on the left), no more rendering inconsistencies.


In addition to the changes listed above, some of the main changes and additions in the new version are as follows:

1715 Excel New Strip DIPs from Excel files to reduce problem during conversion.
2519 HTML Fix Hang when converting HTML to PDF.
2376 InfoPath Fix Non-negative number required when converting InfoPath forms on some systems.
1207 InfoPath Improvement Improve quality of Images embedded in InfoPath forms.
1829 InfoPath Improvement InfoPath conversions have grey border.
1495 InfoPath Improvement InfoPath Conversion – Externally referenced images don't always finish loading.
668 InfoPath Improvement InfoPath Conversion - Character spacing is inconsistent.
2349 InfoPath Improvement InfoPath Temp file names need to be made more unique.
2499 Merging Fix Pages are repeated when merging certain documents.
2350 Merging Fix PDF Attachment not recognised in some cases.
2332 Merging Fix Error generating TOC for PDF file that has internal attachments.
1824 Merging New Feature Request - Force new documents to start on odd pages during a merge.
1950 MSG Fix MSG - Some formatting is incorrect when HTML email contains inline images.
1951 MSG Fix MSG - Converter does not handle RTF containing binary data.
2504 MSG Fix MSG - Compressed-RTF data size mismatch.
2372 MSG Fix MSG - Email text alignment has changed between product released
2333 MSG Fix MSG - System.ArgumentOutOfRangeException: Index and count must refer to a location within the string.
2195 MSG Fix EML - Email converted with 7.2 does not look as good as in 7.0.
1962 MSG Improvement MSG - Conversion of Office shapes.
1949 MSG Improvement EML - Improve handling of RTF content in EML messages.
2539 MSG Improvement MSG - Incorrect Sent Date in some edge cases.
2358 MSG Improvement MSG - Display text when sent date is empty.
2271 MSG Improvement MSG – Bookmark names of converted email / attachments don’t match Outlook.
2537 OCR Fix PDF Syntax errors after carrying out OCR on some documents.
2498 OCR Fix OCR using German Locale - Input string not in a correct format.
2373 OCR Fix Some files are not OCRed at all.
2346 OCR Fix OCR Not carried out properly on certain complex files.
2180 OCR Fix OCR text action throws exception 'There were no results returned.'
2020 OCR Improvement JPEG2000 encoded PDFs not supported by OCR.
2181 OCR Improvement OCR Text activity - return meaningful error message if license validation fails.
2360 Other Fix System.InvalidOperationException: Collection was modified; enumeration operation may not execute.
2316 Other Fix Deadlock while saving watermarked files in parallel.
2317 Other Fix Collection was modified; enumeration operation may not execute in Save method under load.
2318 Other Fix Object reference not set to an instance of an object. FontDictionaryBeginSave in Save method under load
2319 Other Fix System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary. in PdfTrueTypeFont.CreateFontInternal method under load.
2320 Other Fix Object reference not set to an instance of an object in PdfCacheCollection. GetGroup under load
2298 Other Fix PdfUriAnnotation disappears.
2033 Other New Carry out default printer check during each conversion.
1380 Postscript New Add support for converting .PS & .EPS files
1813 Setup Improvement Service installer does not run on systems with only .net 4.5 installed.
2134 Setup Improvement Deployment issues on certain Win2K12R2 systems.
2040 Setup New Detect Machine Name of Conversion Server and automatically change config file.
2028 Setup New Carry out Office Activation Check.
2029 Setup New Check for Office User Profiles for Conversion Service Account.
2031 Setup New Add .Net v3.5 Runtime Availability Check.
2035 Setup New Automatically deploy license file during installation.
2036 Setup New Carry out Firewall Check and open appropriate port.
2021 Setup New Check user privileges during installation.
2024 Setup New Carry out Office version check during installation.
2104 Setup New Digitally sign installer
2157 Watermarking Fix Ellipse watermark action - incorrect PageOrientation value.
2301 Watermarking New Add support for QR Code watermarking.

 

For more information check out the following resources:


As always, feel free to contact us using Twitter, our Blog, regular email or subscribe to our newsletter.

Download your free trial here (50MB). .

.

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PDF Converter for SharePoint 8.0 - New InfoPath Converter, Workflow Manager, QR Code

Posted at: 10:24 AM on 28 October 2015 by Muhimbi

PDFBox5

Today is a big milestone for Muhimbi, it is the day that we are releasing version 8.0 of the PDF Converter for SharePoint, the biggest release in our 8 year history.

The number of new features and changes is almost too large to list, but highlights include a completely overhauled InfoPath converter, a new setup experience, support for the new workflow engine introduced in SharePoint 2013, Support for SharePoint Online / Office 365 and much much more. 

The following blog posts provide more detail:

When upgrading from an older (pre 8.0) release, read this Knowledge Base article first.


For those not familiar with the product, the PDF Converter for SharePoint is a lightweight solution that allows end-users to merge, split, watermark, secure, OCR and convert common document types - including InfoPath, AutoCAD, MSG (email) MS-Office, HTML and images - to PDF as well as other formats from within SharePoint using a friendly user interface, workflows or a web service call without the need to install any client side software or Adobe Acrobat. It integrates at a deep level with SharePoint and leverages facilities such as the Audit log, Nintex Workflow, K2 blackpearl, localisation, security and tracing. It runs on SharePoint 2007, 2010, 2013 & SharePoint Online and is available in English, German, Dutch, French, Traditional Chinese and Japanese. For detailed information check out the product page.

  Before & AfterNew InfoPath converter on the right (old on the left), no more rendering inconsistencies.


In addition to the changes listed above, some of the main changes and additions in the new version are as follows:

1715 Excel New Strip DIPs from Excel files to reduce problem during conversion.
2519 HTML Fix Hang when converting HTML to PDF.
2376 InfoPath Fix Non-negative number required when converting InfoPath forms on some systems.
1207 InfoPath Improvement Improve quality of Images embedded in InfoPath forms.
1829 InfoPath Improvement InfoPath conversions have grey border.
1495 InfoPath Improvement InfoPath Conversion – Externally referenced images don't always finish loading.
668 InfoPath Improvement InfoPath Conversion - Character spacing is inconsistent.
2349 InfoPath Improvement InfoPath Temp file names need to be made more unique.
2291 K2 Fix K2 - Bugs in Merging SmartObject Method.
2361 K2 New K2 - Add support for the new QR code watermark activity.
2286 K2 New K2 - SharePoint Converter: Extract OCR text raises exception Error Marshalling.
2499 Merging Fix Pages are repeated when merging certain documents.
2350 Merging Fix PDF Attachment not recognised in some cases.
2332 Merging Fix Error generating TOC for PDF file that has internal attachments.
1824 Merging New Feature Request - Force new documents to start on odd pages during a merge.
2194 Meta-data New Add ability to copy 'Modified' and 'Created' meta-data.
1950 MSG Fix MSG - Some formatting is incorrect when HTML email contains inline images.
1951 MSG Fix MSG - Converter does not handle RTF containing binary data.
2504 MSG Fix MSG - Compressed-RTF data size mismatch.
2372 MSG Fix MSG - Email text alignment has changed between product released
2333 MSG Fix MSG - System.ArgumentOutOfRangeException: Index and count must refer to a location within the string.
2195 MSG Fix EML - Email converted with 7.2 does not look as good as in 7.0.
1962 MSG Improvement MSG - Conversion of Office shapes.
1949 MSG Improvement EML - Improve handling of RTF content in EML messages.
2539 MSG Improvement MSG - Incorrect Sent Date in some edge cases.
2358 MSG Improvement MSG - Display text when sent date is empty.
2271 MSG Improvement MSG – Bookmark names of converted email / attachments don’t match Outlook.
2571 Nintex Fix Nintex workflow merging problem with files contain apostrophe in name.
2537 OCR Fix PDF Syntax errors after carrying out OCR on some documents.
2498 OCR Fix OCR using German Locale - Input string not in a correct format.
2373 OCR Fix Some files are not OCRed at all.
2346 OCR Fix OCR Not carried out properly on certain complex files.
2180 OCR Fix OCR text action throws exception 'There were no results returned.'
2020 OCR Improvement JPEG2000 encoded PDFs not supported by OCR.
2181 OCR Improvement OCR Text activity - return meaningful error message if license validation fails.
2360 Other Fix System.InvalidOperationException: Collection was modified; enumeration operation may not execute.
2316 Other Fix Deadlock while saving watermarked files in parallel.
2317 Other Fix Collection was modified; enumeration operation may not execute in Save method under load.
2318 Other Fix Object reference not set to an instance of an object. FontDictionaryBeginSave in Save method under load
2319 Other Fix System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary. in PdfTrueTypeFont.CreateFontInternal method under load.
2320 Other Fix Object reference not set to an instance of an object in PdfCacheCollection. GetGroup under load
2298 Other Fix PdfUriAnnotation disappears.
2235 Other Fix '+' character is allowed in SharePoint file names, but not in the PDF Converter.
2033 Other New Carry out default printer check during each conversion.
1380 Postscript New Add support for converting .PS & .EPS files
1813 Setup Improvement Service installer does not run on systems with only .net 4.5 installed.
2134 Setup Improvement Deployment issues on certain Win2K12R2 systems.
2040 Setup New Detect Machine Name of Conversion Server and automatically change config file.
2028 Setup New Carry out Office Activation Check.
2029 Setup New Check for Office User Profiles for Conversion Service Account.
2031 Setup New Add .Net v3.5 Runtime Availability Check.
2034 Setup New Deploy SharePoint Solution as part of main installer.
2035 Setup New Automatically deploy license file during installation.
2036 Setup New Carry out Firewall Check and open appropriate port.
2037 Setup New Launch Central Administration Muhimbi Settings Url on Installation.
2021 Setup New Check user privileges during installation.
2023 Setup New Carry out privilege check for SharePoint deployment access during installation.
2024 Setup New Carry out Office version check during installation.
2104 Setup New Digitally sign installer
2157 Watermarking Fix Ellipse watermark action - incorrect PageOrientation value.
1491 Watermarking Improvement Display and validate filter data in the automatic watermarking screens based on data type and regional settings.
1452 Watermarking New Add watermark field codes for user information e.g. email address (USER_EMAIL).
2301 Watermarking New Add support for QR Code watermarking.
1948 Workflow New Add support for the SharePoint 2013 Workflow Manager.


For more information check out the following resources:


As always, feel free to contact us using Twitter, our Blog, regular email or subscribe to our newsletter.

Download your free trial here (61MB). .

.

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Using the SharePoint 2013 Workflow Manager to Convert documents to PDF

Posted at: 1:06 PM on 07 September 2015 by Muhimbi

Workflow Manager LogoIt is no secret that the real power of the Muhimbi PDF Converter for SharePoint comes from the ability to automate processes using workflows, it takes the human error factor out of the equation. Automatically convert, watermark and secure a file and write it to the Record Center when it changes? No problem, all fully automatic, nice, easy, repeatable, just what you need.

When the product was originally released customers were quick to request workflow support. First for SharePoint Designer Workflows, then Nintex Workflow followed by Visual Studio Workflows, K2 workflows and even in SharePoint Online. We were pretty pleased with ourselves, we support the whole lot across all SharePoint versions, well done to us…..

Then Microsoft introduced SharePoint 2013, which – in addition to the legacy workflow engine that we already support – comes with the optional Workflow Manager. You know… because things were just not complicated enough. This Workflow Manager only works on some SharePoint editions (not on SharePoint Foundation), must be deployed manually and uses a completely different architecture, who is going to use that? Well, it turns out that some people actually use it and – as we hate to say ‘no’ to our customers – we went back to the drawing board and hammered out support for Workflow Manager Workflows. 
 

 
So, how does this work? Well pretty much the way you expect it to. When deploying the Muhimbi PDF Converter for SharePoint on SharePoint 2013, Central Admin’s Farm Solutions screen will show that a new Solution named ‘muhimbi.pdfconverter.workflow
manager.sp2013.wsp
’ has been deployed automatically. On systems that do not have the Workflow Manager installed this Solution is ignored, but those lucky enough to be running the Workflow Manager will see a range of new Workflow Activities in SharePoint Designer when selecting ‘SharePoint 2013 workflow’ as the Platform Type when creating a new workflow. Please note that this SharePoint Feature needs to be enabled at the Site (web) level where the workflow will be created.
 

Create New Workflow

 

Workflows using the SharePoint 2013 Workflow Platform Type now show the same range of PDF related workflow actions that are present for workflows using the SharePoint 2010 Workflow type. The only difference is that the legacy Convert to PDF workflow action is no longer present as this has been replaced by the more flexible Convert Document action.

Workflow Actions

 

Building a workflow is a matter of selecting the appropriate action and filling in the blanks. All actions are self-describing and do pretty much what you expect them to do. Links to the documentation for the SharePoint 2010 equivalents can be found below:

 
It is possible to ‘chain’ multiple operations together by capturing the List Item ID of the output of one operation and use that to lookup an item, by its ID, in a follow up action. This way you can convert a document to PDF and then watermark or secure the generated PDF, all in a single workflow.

Multiple ActionsLookup Item

 

Most workflow actions require input or output files to be specified. For details about specifying file names and paths see this Knowledge Base Article.

SharePoint 2013 Workflow Manager workflows allow more complex scenarios than SharePoint 2010 workflows. For example it is possible to iterate over multiple files and convert them to individual PDFs, or build a list of file paths to feed into our Merge Documents into PDF action.

 

Pretty cool stuff. If you have any questions then please leave a comment below or contact our friendly support desk, we love to help.

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